Privaatsuspoliitika

Andmekaitsedeklaratsioon ja teabe edastamine

PREAMBUL

Esmalt kõige olulisemast: me hoiame teie isiklikud andmed konfidentsiaalsena ja järgime kehtivat andmekaitse regulatsiooni.

Soovime anda teile informatsiooni selle kohta, milliseid isiklikke andmeid me küsime, kui registreerite end meie värbamisportaali kasutajaks, milleks me neid andmeid vajame ja kelle poole saate küsimuste korral pöörduda.

Keda andmekaitsedeklaratsioon puudutab?
Deklaratsioon puudutab isikuid (edaspidi „kandidaadid”), kes esitavad Talentorile oma isiklikud andmed, kas vabale ametikohale kandideerimiseks või omal algatusel sooviavalduse saatmisel.

Kes me oleme?
Me oleme äriühing Talentor International GmbH (edaspidi „Talentor”) juriidilise aadressiga Viinis. Talentor on juhtivtöötajate otsimisega tegelev ettevõte peakontoriga Austrias, omades sealjuures rahvusvahelisi frantsiisipartnereid üle kogu maailma. Oma töös spetsialiseerume kõrgema ja keskmise taseme juhtivtöötajate otsimisele ning nõustamisele.

Talentor International GmbH, FN 389879b
Tegevdirektor: Michael Sarsteiner
Aadress: Universitätsring 8/6, 1010 Vienna
Telefon: +43 1 523 820-77
E-post: office@talentor.com

Meil on partnerid järgmistes riikides: https://talentor.com/locations

Tütarettevõtted
Meie äriühingu juurde kuuluvad emaettevõte ja Talentori frantsiisipartnerid, kellel on teie andmetele ligipääs.

• Emaettevõte on Austria turul tegutsev epunkt Internet Recruiting GmbH (juriidiline aadress: Harrachstraße 6, 4020 Linz), mis tegutseb aktiivselt spetsialistide ja juhtivtöötajate värbamisega. www.epunkt.com
• teeme globaalsel tasandil koostööd oma frantsiisipartneritega, kellega saate lähemalt tutvuda siin: https://talentor.com/locations  

• Isiklikud andmed (nt ees- ja perekonnanimi)
• Aadress
• Kontaktandmed (nt telefoninumber ja e-posti aadress)
• Kandideerimiseks vajalikud dokumendid (nt CV või tunnistused/sertifikaadid)
• Töökogemus (nt eelnevate töökohtade teave)
• Haridus (nt õpingute või haridustaseme teave)
• Erialased nõudmised (nt töösuhte soovitud kestus, soovitud palk, etteteatamistähtaeg)
• Oskused ja kvalifikatsioon (nt täiendkoolitus, tunnistused, sertifikaadid, keeleoskus, hobid)
• (registreerimise või uuenduse) kuupäev ja kellaaeg

• Teie profiiliga seotud töövestlused, märkmed ja märkused (nt põhjus, miks te soovite töökohta vahetada)
• Elamisluba (kandidaatidelt, kes pole ühegi Talentori liikmesriigi kodanikud)
• E-posti suhtlus konsultandiga
• Ametikohad, mida me teile soovitame või kuhu te kandideerite
• Profiili indekseerimine, et seda hõlpsamalt leida

Rõhutame siinjuures, et tervisega seotud andmed, rassilist või rahvuslikku päritolu puudutav info, poliitilised või religioossed vaated, kuuluvus ametiühingusse või seksuaalne orientatsioon kuuluvad sellise teabe hulka, mida peab eriti hoolikalt kaitsma. Soovitame teil seega selliseid andmeid meile mitte edastada ei CV-s ega muudes dokumentides.

Kas värbamisprotsessi käigus toimub profileerimine?

Meie värbamisprotsess ei ole automatiseeritud, mis võimaldaks kandidaate automaatselt kandideerimisprotsessist eemaldada või klientidele soovitada. Seda, millised kandidaadid millistele ametikohtadele suunata või milliseid andmeid klientidele edastada, otsustab alati Talentori vastutav personalikonsultant.
Kandidaadiprofiilid on andmebaasis märksõnadega tähistatud, et neid oleks kergem leida; see võimaldab ka sobilikke tööpakkumisi lihtsamalt edastada. Indekseerimine sisaldab oskuste ja kvalifikatsiooni või töökogemuse kohta käivaid andmeid kandideerimiseks vajalikelt dokumentidelt. Vabade ametikohtade olemasolul kasutatakse neid märksõnu selleks, et sobitada kandidaadiprofiil ja kõik muud andmed ametikohale esitatud nõudmistega.
Talentori konsultandid kasutavad ka otsingualgoritme, et sobitada kandidaadiprofiilid ametikohtadega. Sellise meetodi abil võib leida ka kandidaate, kes kasutavad kandideerimisdokumentides sünonüümseid väljendeid.

Kellele teie andmed edastatakse?

Talentori töötajad
Sihtotstarbeliseks kasutamiseks pääsevad Talentori töötajad ja Talentori tütarettevõtete (lugege eespoolt) töötajad ligi andmetele, mis on nimetatud peatükis „Milliseid isiklikke andmeid me kogume ja kasutame?“

Talentori ärikliendid
Soovitame teile värbamisprotsessi raames sobivaid ametikohti. Kui olete Talentoris vestlusel käinud või kui oleme teiega ühendust võtnud, edastame teie andmed kindlate ametikohtade tarbeks klientidele individuaalselt. Klientidele ei tagata teie andmetele täielikku ligipääsu, vaid luuakse PDF-formaadis kokkuvõte. See kokkuvõte koostatakse seoses konkreetse ametikohaga ning seal on kirjas lähteandmed (isiklikud andmed, aadress ja kontaktandmed), teie tööalased nõudmised (näiteks soovitud palk või etteteatamistähtaeg) ning Talentori konsultandi hinnang vestluse ja märkmete põhjal. Meie klientidel on lepinguline konfidentsiaalsus- ja saladuse hoidmise kohustus.

Tehniliste teenuste pakkuja
Meie teenuseid toetab hulk teenusepakkujaid (tellimuse töötlejad). Sellised teenusepakkujad on näiteks meie värbamistarkvara tootja või serverimajutuse pakkuja, kes varustavad meid tarkvara toimimise jaoks vajaliku serveriga. Nendel teenusepakkujatel on teie andmetele hoolduse eesmärgil juhtumipõhine ligipääs. Neil on lepinguline konfidentsiaalsuskohustus ja lepinguline kohustus rakendada andmekaitse meetmeid ning me kontrollime regulaarselt nende meetmete järgimist.

Teiste osapoolte ligipääs
Võib juhtuda, et peame juhtumipõhiselt edastama teie andmed ametnikele või kohtule, et täita juriidilisi kohustusi ja kaitsta end õigusnõuete vastu.

Millised on minu õigused?
Vastavalt EL Isikuandmete Kaitse Üldmäärusele (artiklid 15 kuni 22) on teil õigus informatsioonile, tühistamisele, piirangutele, andmeedastusele, parandustele ja vaidlustamisele. Soovime mõnda nendest õigustest täpsemalt selgitada:

Teie andmed ja õigus parandustele
Teile edastatakse kindlasti teavet teie isiklike andmete kohta, mille me oleme kogunud ja mida me kasutame. Kui teie andmed enam ei kehti või on puudulikud, võite nõuda nende muutmist või täiendamist.

Teie õigus isiklike andmete tühistamisele või kustutamisele
Te võite oma nõusoleku igal ajal tagasi võtta ja kasutada „õigust unustamisele”. Sellisel juhul on meil kohustus teie isiklikud andmed kustutada ja teavitada kõiki, kellele on teie isiklikud andmed edastatud, teie soovist need kustutada. Teiepoolne nõusoleku tagasi võtmine ei mõjuta teie nõusoleku kehtivuse ajal toimunud andmete töötlemise õiguspärasust.

Kui kaua minu isiklikke andmeid säilitatakse?
Teie isiklikke andmeid säilitatakse seni, kuni te nõusoleku tagasi võtate. Sellele vaatamata võidakse teie andmeid kasutada pärast nõusoleku tagasivõtmist juhul, kui see on seotud seadusest tuleneva dokumenteerimiskohustusega (nt raamatupidamise ja maksuseadusest tulenevad kohustused), nõuete esitamise, sissenõutavaks muutumise või enda kaitsmisega selliste nõuete vastu. Sellisel juhul teavitame me teid teie andmete kasutamisest ja selle põhjusest ning hiljem ka kustutamisest.
Jätame endale õiguse kustutada selliste kandidaatide profiilid, kellele pole pikalt sobivat tööd leitud. Sellest hoolimata on teil alati võimalus luua uus profiil, kui soovite kandideerida mõnele huvipakkuvale ametikohale.
Juhime tähelepanu, et teatud kindlatel asjaoludel, mis tulenevad juriidilistest kohustustest, nõuete sissenõutavaks muutumisest, nõuete täitmisest või enda kaitsmisest selliste nõuete vastu, ei ole võimalik andmeid viivitamatult kustutada ning see võib võtta aega.
Kui leiate, et teie õigusi on rikutud, on teil alati õigus esitada kaebus andmekaitseametnikule.
Euroopa andmekaitseameti kontaktandmed leiate siit: https://edps.europa.eu/data-protection/our-role-supervisor/complaints_en

Kellega saan ma ühendust võtta?
Kui teil tekib küsimusi seoses andmekaitsedeklaratsiooniga või oma õiguste rakendamisega, võtke ühendust meie andmekaitseametnikuga:

Talentor Estonia OÜ (Talentor Estonia)
Data Protection Manager: Anneli Salminen
Email: dataprotection.estonia@talentor.com

Data Protection Declaration and the Provision of Information (Art 13 GDPR)

PREAMBLE

First things first: We keep your personal data confidential and conform with the statutory data protection regulations.
We would like to provide you with information concerning which personal data we collect from you in the event of you registering with our candidate portal, why we require it, and who you can contact should you have any questions.

Who is the data protection declaration for?
The declaration is for persons (hereafter also referred to as candidates) who wish to register a career profile on our candidate portal with Talentor free of charge either when applying for a vacancy or when submitting an unsolicited application.

Who are we?
We are the company Talentor International GmbH (hereafter referred to as “Talentor“) with legal domicile in Vienna. We are an executive search company that has its headquarters in Austria in addition to it having international franchise partners. We specialise in searching for and advising executives in top to middle management.

Talentor International GmbH, FN 389879b
Managing Director: Michael Sarsteiner
Address: Universitätsring 8/6, 1010 Wien (Vienna)
Telephone: +43 1 523 820-77
Email: office@talentor.com
Email address for the data protection officer of the headquarters in Austria is: dataprotection.austria@talentor.com
We have partners in the following locations which are themselves responsible for meeting GDPR regulations in their legal entities.

Companies that are affiliated with Talentor
Our company includes the parent company epunkt and Talentor franchise partners, that have access to your data for the following purposes:

• The parent company in the Austrian market is epunkt GmbH (legal domicile: Harrachstraße 6, 4020 Linz, www.epunkt.com) and they being provided with your data for the purpose of filling vacancies in this market.

• Our franchise partners that have their own legal entities in their countries. The list of our partner is here (https://talentor.com/locations) that concerns themselves with the placement and advising of specialised and executive staff and they being provided with your data for the purpose of filling vacancies in their market.

All of the Talentor partner companies have an obligation to maintain confidentially and adhere to the valid data protection legislation.

Why do we process your data?
We use your data in order to provide career advice and for job placements in your country. You can register with our candidates pool for this without you applying for a specific position. As soon as job vacancies exist that match your candidate profile, you will be contacted by a Talentor consultant of your country by email or telephone in order to discuss the next steps with you.
Candidates can also create a profile and thereby apply direct for a specific position. It is unfortunately not always the case however that the first vacancy you actively apply for is successful. In this case, the Talentor consultant shall also contact you by email or telephone as soon as there are other vacancies that match your profile.

What is the legal basis on which we process your personal data?
We process your personal data on the basis of your consent. (Art 6 Par. 1 a and Art 9 para. 2 a GDPR), that you can provide us with specifically and voluntarily. Without your consent, we cannot and shall not process your personal data, the exception being that the processing is (also) carried out in order to meet legal obligations and from a justified interest (Art 6 para. 1 f GDPR) in connection with the assertion, exercising or defending against legal claims.
Neither do you have a legal obligation to disclose your personal data, nor does a contractual one exist. However, we are unable to accept any job applications from you without your personal data and we are also unable to inform you with regard to appropriate job vacancies.

Which personal data do we collect and process?
The following data are collected when you create a profile, we then processing them later:

• IP address, registration data (login, password)
• Personal data (first name, surname and date of birth)
• Address data
• Contact data (e.g. telephone number, email address)
• Application documents (e.g. curriculum vitae or certificates)
• Career (e.g. information concerning your previous employment)
• Educational data (e.g. study or school qualification data)
• Vocational requirements (e.g. desired extent of the employment, the desired salary, period of notice)
• Skills & qualifications (e.g. supplementary training, certificates, languages, hobbies)
• Date and time (of the registration or update)

Your data is supplemented by a Talentor consultant during the course of the recruiting process:

• Job interviews, memos, and remarks concerning your profile (e.g. information concerning why you wish to change jobs)
• Residence permit (from candidates from non-member states)
• Email communication with the consultant
• Job positions that we suggest to you or that you apply for
• Indexing your profile in order to find it easier

We wish to point out that health-related data, information concerning your racial or ethnic origin, political or religious views, trade union membership or sexual orientation are data that are especially worth protecting (special personal data as defined in Art. 9 GDPR). We therefore request you to not send us such data, neither in your curriculum vitae, nor in other documents.

Does profiling take place?
Our recruiting process does not include any automatisms that result in candidates being automatically removed from the application process or being automatically recommended to one of our clients. The decision concerning which candidates are to be contacted regarding which positions or whether their data are to be forwarded to one of our clients, is always made by the responsible Talentor consultant.
Candidate profiles are indexed in the candidates database in order to find them easier, this enabling appropriate job positions to be suggested efficiently. The indexing includes data from the application documents regarding the skills and qualifications or the career. When new job vacancies exist, these tags are used in order to match the candidate profiles and all of the other data with the job requirements.
The Talentor consultants also use search algorithms in order to match candidate profiles with job positions. With the assistance of this method, it is also possible to find candidates that use synonymous terms in their advertising documents.

Who is provided with your data?

Talentor employees
In order to fulfil the purpose, Talentor employees or Talentor franchise partners (see above) have access to all of the data stipulated under “Which personal data do we collect and process?” depending of the place of your residence.

Talentor clients
We suggest matching job positions to you in the scope of the recruiting process. After an interview at Talentor or after we have contacted you, we forward your data for a specific job position to individual clients. The client is not granted full access to your data, a so-called candidate report is generated as a PDF document. This report is issued in relation to the position and comprises your master data (personal data, address and contact data), your professional requirements (e.g. desired salary or period of notice), the appraisal of the Talentor consultant on the basis of the interview and the memos. Our clients are placed under a contractual duty of confidentiality and secrecy.

Technical service provider
We are supported with the provision of our services by service providers (so-called order processors). Examples of such service providers are the producer of our recruiting software or the hosting providers that provide us with the server for the operation of the software. These service providers have access to your data on a case by case basis for maintenance purposes. They have a contractual duty of confidentiality in addition to them being contractually obliged to implement data security measures, whereby the adherence to these measures is regularly checked by us.

Additional recipients
It could be possible that we have to grant authorities or courts of law access to your data on a case by case basis for the purpose of fulfilling legal obligations or in order to defend ourselves against legal claims.

What are your rights?
The General Data Protection Regulation (Articles 15 to 22) stipulates that you have information, deletion, restriction, data transfer, amendment and contradictory rights. We would like to explain some of these rights to you in more detail:

• Your information and amendment right

You shall obviously be provided with information with regard to your personal data that we store and process. Should your data no longer be applicable or be incomplete, you can demand that it be amended or supplemented.

• Your right to have your personal data revoked or deleted

You can revoke your consent at all times and exercise your “right to be forgotten“. In this case, we have a duty to deleting your personal data and to informing all of those who we have transferred your personal data to of your deletion request. Your revocation of the consent does not affect the legality of the processing that has taken place until receipt of the revocation on the basis of the consent.

• Your restriction, data transferability and contradiction rights in addition to measures in connection with the automated making of decisions

You can also exercise processing or provision restriction rights with regard to your data within the scope of the data transferability right in addition to you being entitled to contradict the processing or provision of your data (especially in direct marketing). You can also demand that diverse measures be adopted in the scope of the automated data processing (e.g. personal intervention or the presentation of your own point of view).
You also have the right to file a complaint with the data protection authority should you believe that your rights have been infringed. The contact data of the European data protection authority: edps.europa.eu/data-protection/our-role-supervisor/complaints_en. 

How long do we store your personal data for?

Your personal data are basically stored until such time as you revoke your granted consent. It is possible however that statutory documentation obligations or the documentation for the assertion and exercising of legal claims or the defence against such, can necessitate the data being processed after receipt of your declaration of revocation. In such cases, we shall inform you that your data is still be processed and the reason for this in addition to us informing you of its deletion.
We reserve the right to delete the profiles of candidates who we have been unable to offer a matching job to for a long time. Should you find an interesting vacancy later, you can always create a new profile.
Please note that under certain circumstances, a deletion cannot take place immediately but with a delay on the basis of legal obligations or in order to assert or exercise legal claims or in order for us to defend ourselves against such claims.

Who can you contact?
Please contact our data protection officer depending on your place of residence in Europe if you have any questions concerning this data protection declaration or on the exercising of your rights:

Talentor Estonia OÜ (Talentor Estonia)
Data Protection Manager: Anneli Salminen
Email: dataprotection.estonia@talentor.com